SAP Help Portal: September 2016

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SAP MM

SAP MM certification questions
Solution Manager SAP MM
SAP Overview- MM
Purchasing Optimization
Logistic Invoice Verification
Solution Manager- MM
Configuration of the Enterprise Structure
Master Data
Inventory Management
Valuation & Account Determination
Material Requirement Planning
Procurement Process

SAP MM - Q&A

1. Which of the following can be specified as a valuation level?
More than one answer is correct. Please choose the correct answers.

Plant
Controlling area
Company code
Client

2. What are attributes of Stock Provided to Vendor?
Please choose the correct answer.

Stock Provided to Vendor is non-valuated.
The availability of Stock Provided to Vendor can be set in Customizing.
The possible stock types for Stock Provided to Vendor are “unrestricted-use stock”, “quality inspection stock”, and “blocked stock”.
Transfer postings to Stock Provided to Vendor must always be made with a purchase order reference.

3. You want to use an invoicing plan for recurring payment transactions.
Under which of the following circumstances can you create an invoicing plan in a purchase order item?
Please choose the correct answer.

The purchase order item has an account assignment, and the “Goods Receipt” and “Goods Receipt, Non-Valuated” (GR Non-Val) indicators are selected as follows:
Goods receipt: selected
Goods receipt, non-valuated: selected
The purchase order item has an account assignment, and the “Goods Receipt” and “Goods Receipt, Non-Valuated” (GR Non-Val) indicators are selected as follows:
Goods receipt: selected
Goods receipt, non-valuated: not selected
The purchase order item does not have an account assignment, and the “Goods Receipt” and “Goods Receipt, Non-Valuated” (GR Non-Val) indicators are selected as follows:
Goods receipt: selected
Goods receipt, non-valuated: selected
The purchase order item does not have an account assignment, and the “Goods Receipt” and “Goods Receipt, Non-Valuated” (GR Non-Val) indicators are selected as follows:
Goods receipt: selected
Goods receipt, non-valuated: not selected.

4. A forwarding agent sends you a freight invoice for a purchase order. The freight costs were not included in the purchase order. The goods supplier’s invoice has already been posted.
Which transaction in Logistics Invoice Verification allows you to enter the freight invoice?
Please choose the correct answer.

Invoice
Credit memo
Subsequent debit
Subsequent credit

5. You want to create a material master record for a consumable material. The material type that you use has quantity update only.
Which views must be available in the material master record before a purchase order can be created for this material?
Please choose the correct answer.

Basic data, purchasing, storage, accounting
Basic data, purchasing, accounting
Purchasing, accounting
Purchasing

6. In which of the following cases can source determination be executed successfully in the planning run?
Please choose the correct answer.

There is a regular vendor for the relevant material at client level.
There is a fixed vendor for the relevant material in the source list at plant level.
There is an MRP-relevant source list entry for the relevant material in the plant.
There is an outline agreement for the relevant material at plant level.

7. How do you enable the sorting functionality in the evaluation “Info Records by Vendor”?
Please choose the correct answer.

Use a Scope of List parameter that contains the ALV functionality.
Assign value “X” to the user parameter ME_USE_GRID in your user profile.
Use the SAP List Viewer.
Set the ALV as default in Customizing for this transaction.

8. In message determination in Purchasing, you want to specify that a purchase order is to be printed. How does the system determine the printer?
More than one answer is correct. Please choose the correct answers.

Without message schema, the system always determines the printer from the message condition record.
With message schema, the system always determines the printer from the “Output Devices for Purchasing Group” table.
With message schema, the system prints to the printer specified in the message condition record.
Without message schema, the system can print to the printer entered for parameter “PRI” in the user master record.

9. Activation of version management for External Purchasing Documents is set in Customizing for a combination of which of the following?
More than one answer is correct. Please choose the correct answers.

Document category
Document type
Purchasing organization
Company code
Purchasing group

10. What do you have to take into account when using split valuation?
More than one answer is correct. Please choose the correct answers.

Split valuation can be activated for a material regardless of any stock.
Within a valuation category, a default value can be defined for the valuation type for external procurement transactions.
Valuation categories have to be activated at plant level.
Split valuation requires price control at standard price.

Answers

1. a Correct b Incorrect c Correct d Incorrect	2. a Incorrect b Correct c Incorrect d Incorrect	3. a Correct b Incorrect c Incorrect d Incorrect	4. a Incorrect b Incorrect c Correct d Incorrect	5. a Incorrect b Incorrect c Incorrect d Correct
6. a Incorrect b Incorrect c Correct d Incorrect	7. a Incorrect b Correct c Incorrect d Incorrect	8. a Incorrect b Incorrect c Correct d Correct	9. a Correct b Correct c Correct d Incorrect e Incorrect	10. a Incorrect b Correct c Correct d Incorrect

1. You want to analyze the reasons for certain goods movements. To do this, you have to create reasons
for goods movements in Customizing for Inventory Management. For what can you define reasons?
Please choose the correct answer.

Transactions
User groups
Movement types
Document types

2. What do you have to take into account regarding keys for organizational levels?
Please choose the correct answer.

You can use the same keys for plants in each company code.
You can use the same keys for storage locations in each
plant.
You must use different keys for plants and company codes.
You must use numeric keys.

3. What can you change in a material document after it has been posted?
Please choose the correct answer.

The text at item level
The vendor delivery note number in the document header
The stock type at item level
The quantity at item level

4. You want to create a purchase order item for a non-valuated material.
Which of the following must you do?
Please choose the correct answer.

Select an account assignment category.
Set the indicator for goods receipt.
Set the indicator for invoice receipt.
Set the indicator for non-valuated goods receipts.

5. For which of the following objects can you use a standard movement type to post a goods issue
directly from the valuated stock?
Note: There are 3 correct answers to this question.

Production order
Work center
Project (WBS element)
Profit center
Cost center

6. In which of the following cases do you have to enter a subsequent debit in Logistics Invoice Verification?
Please choose the correct answer.

You receive an invoice from a forwarding agent for unplanned delivery costs related to a purchase order item already invoiced.
The vendor invoices a quantity higher than the delivered quantity for a purchase order item.
You receive an invoice from a forwarding agent for unplanned delivery costs related to a delivery completed purchase order item.
You receive an invoice in foreign currency and the current exchange rate is higher than the rate specified in the purchase order.

7. In which of the following cases can invoices be released automatically?
Note: There are 2 correct answers to this question.

The invoice was blocked due to a price variance. The buyer has now changed the price in the purchase order to the invoice price.
The invoice was blocked stochastically.
The invoice was blocked on the entry date due to date variance. The current date is identical to the delivery date of the order item for which the invoice was blocked.
The invoice was blocked manually because the invoice price was lower than the order price. The buyer has now changed the price in the purchase order to the invoice price.

8. Which of the following objects can you reference when you enter an invoice in Logistics Invoice Verification?
Note: There are 2 correct answers to this question.

A service entry sheet
A material document
A vendor delivery note
A different invoice from the vendor

9. Which settings can be made for account assignment categories?
Note: There are 2 correct answers to this question.

The field selection for all fields of a purchase order item can be defined based on the account assignment category.
The field selection for all fields of the purchase order header can be defined based on the account assignment category.
New account assignment categories can be created in Customizing.
The field selection for the account assignment fields of a purchase order item can be defined based on the account assignment category.

10. You want to transfer materials between two plants using stock transport orders. Which stock types can you use for postings with reference to stock transport orders in these plants?
Please choose the correct answer.

Issuing plant: Unrestricted-use stock, quality inspection stock, or blocked stock
Receiving plant: Unrestricted-use stock, quality inspection stock, or blocked stock
Issuing plant: Unrestricted-use stock
Receiving plant: Unrestricted-use stock, quality inspection stock, or blocked stock
Issuing plant: Unrestricted-use stock
Receiving plant: Quality inspection stock or blocked stock
Issuing plant: Unrestricted-use stock or quality inspection stock
Receiving plant: Unrestricted-use stock or quality inspection stock

Answers

1. a Incorrect b Incorrect c Correct d Incorrect	2. a Incorrect b Correct c Incorrect d Incorrect	3. a Correct b Incorrect c Incorrect d Incorrect	4. a Correct b Incorrect c Incorrect d Incorrect	5. a Correct b Incorrect c Correct d Incorrect e Correct
6. a Correct b Incorrect c Incorrect d Incorrect	7. a Correct b Incorrect c Correct d Incorrect	8. a Correct b Incorrect c Correct d Incorrect	9. a Incorrect b Incorrect c Correct d Correct	10. a Incorrect b Correct c Incorrect d Incorrect

Questions

1. What purpose does invoice verification serve in materials management?

It allows invoice that do not originate in materials procurement to be processed.
Completes the materials procurement process
Handles the payment
Allows credit memos to be processed
Handles the analyses of invoices.

2. What are the tasks of invoice verification?

Entering invoices and credit memos received.
Checking the accuracy of invoices
Executing the account posting resulting from invoice
Updating open items and material prices
Checking invoices that were blocked.

3. What is the process of invoice verification?

Purchase order, service or GR referenced for incoming invoice.
Invoice items suggested by the system against referenced document
Corresponding automatic account postings carried out.
Payment proposal list for vendor generated.

4. What are the ways in which invoice postings are possible?

Manual posting
Automatically through electronic transfer
Evaluated receipt settlement
Invoicing plan
Consignment settlement

5. What happens when an invoice is posted?

Material master always updated.
Purchase order history updated
Individual line items posted to appropriate accounts
MM invoice document created if necessary.
FI document always created.

6. What happens to accounting entries when an invoice is posted?

GR/IR account debited, vendor account credited
GR/IR account credited, vendor account debited

7. There is a stock of 60 pc of a material having a standard price of Rs.9. A purchase order has been raised on the vendor for 40 pieces at Rs. 11 per pc. The material was received and invoice verified. What would the accounting entries show for this movement after IV?

Stock account Rs. 360+, vendor account Rs. 360-
Stock account Rs. 440+, vendor account Rs. 440-
Stock account Rs. 440+, vendor account Rs. 360-
Stock account Rs. 360+, vendor account Rs. 440-
Stock account Rs. 0, vendor account Rs. 80-

8. From where does the system pick the default quantity of an item when you post invoice receipt?

Invoice
Purchase order
Purchase order history
System settings
Vendor master

9. During invoice verification the system picks the rate at which tax is calculated from the vendor master record.

True
False

10. Which of the following does the system copy from the purchase order during invoice verification entry?

Purchase order number
Tax amount
Currency
Vendor
Bank information

11. From where can the terms of payment be an input for invoice verification?

User entry
Purchase order
Purchase order history
Vendor master
Material master

12. An invoice can refer to various objects.

True
False

13. Where do you enter the delivery note number during invoice verification entry?

Transaction area
Header area
Allocation area
Vendor Data area
The balance area

14. What can you enter in the Header area during invoice verification entry?

Document date
Purchase order number
Invoice amount
Bill of lading number
Tax information

15. What do you enter in the allocation area?

Whether you want to enter an invoice
Whether you want to enter a credit memo

16. Can all deliveries or services provided by a vendor be settled in a single invoice?

17. What operations can you do on an Item list in the invoice verification procedure?

Change layout in customizing
Sort
Search
Delete items not selected

18. What are the features of Purchase-order-Based Invoice Verification?

All items in Purchase order are presented.
Invoice is matched using delivery note number.
The invoice quantity should not be greater than the actual delivered quantity.
Suggested quantity is the difference between total delivered quantity and total invoice quantity.

19. If there are several goods receipts and invoices in a purchase order item, the purchase order history tells you which invoice came from which vendor in Purchase-Order-Based Invoice Verification.

True
False

20. In which type of invoice verification is it not possible to post an invoice before the first goods receipt?

GR-Based IV
PO-Based IV

Answers

1. a b d	2. a b c d e	3. a b c d	4. a b c d e	5. b c e	6. a	7. d	8. c	9. a	10. c d
11. a b	12. a	13. c	14. a c e	15. b	16. a	17. a b c d	18. a b d	19. b	20. a

Questions

1. In GR-based IV can you reassign invoices from one goods receipt to another?

2. Which of the functions are not associated with invoice verification?

Environment information
Simulate postings
Communication with vendor
Error Log
Hold document

3. What validations does the system do to get the tax figure if the tax amount is not input?

The system checks the tax code for the item from the PO.
It validates whether calculate tax has been activated.
If the system cannot determine a tax code for an item it uses the one that was last used.
It does not permit for change of item tax codes in the item list.
The system calculates the tax base for each tax code from the amounts and tax codes of the individual items.

4. In which kind of posting method in IV is the cash discount amount not credited to the stock or cost account?

Gross Posting
Net posting

5. What controls the posting of invoice as gross or net?

Item category
Document type

6. You have a purchase order for 25 pcs a 4 Rs / pc. All goods were received. You have also received from the vendor an invoice for the 25 pcs with a tax of 5%. There is a cash discount of 10 %. What will be the accounting document during invoice verification?

Input tax will be 5+ in Gross Posting.
Input tax will be 4.5+ in net Posting
Stock account will be 10- in Gross posting
Stock account will be 10- in Net posting
Non operating result account will be 10- in Gross posting.

7. To which account does the cash discount amount get posted in Net posting?

Non-operating result
Cash discount clearing

8. How can postings be done in invoice verification for a purchase order in foreign currency?

Fixed exchange rate at GR and IV.
Current exchange rate at GR and IV
Current exchange rate cannot be changed at IV.
Exchange rate differences can occur
Exchange rate difference postings are Customization based.

9. What validations does the system do during invoice verification?

The system checks only those invoices where tolerance limits are set for variances customizing.
If the variance is not within tolerance the system displays a message.
If an upper tolerance limit is reached the system blocks payment for the entire invoice when you post it.
For blocked invoices, the field “Payment block” is filled in the vendor line item in the MM invoice document.
The blocked invoice must be released separately before it can be paid.

10. Under what situation does the system compares the ratio of PO quantity(in PO price units) / PO quantity (in PO units), invoice quantity (in PO price units / invoice quantity (in PO units)?

Goods receipt before invoice receipt
Invoice receipt before goods receipt.

11. During the check of invoices with which of the following variances does the system perform Date variance?

Quantity Variance
Price variance
Purchase order price quantity variance

12. The initial Stock of a material is 200 pieces. There is a purchase order for 100 pieces at Rs. 0.75. The 100 pieces are received. An invoice is received for 100 pieces at Rs 0.80 per piece. What are the effects of the above at invoice verification?

If the material is valuated at a standard price of Rs 1, the stock account will be 5+.
If the material is valuated at a moving average price of Rs 1, the stock account will be 5+.
If the material is valuated at a moving average price of Rs 1, the material master record reflects the moving average price at Rs 0.92.
If the material is valuated at a standard price of Rs 1, the price difference expense account will be 5+.
If the material is valuated at a standard price of Rs 1, the stock price difference income account will be 5+.

13. There is a purchase order for 100 pieces at Rs. 0.80. The 100 pieces are received. An invoice is received for 100 pieces at Rs 0.75 per piece. However at the time of receipt of invoice the stock of the material is only 30.What are the effects of the above at invoice verification?

Stock account is 5-
Stock account is 1.5-
Stock account is 3.5-
Price difference account is 3.5-
Price difference account is 1.5-

14. How is the quantity that has already been invoiced valuated at goods receipt if the invoice is posted before goods receipt and the subsequent GR quantity is greater than the invoice quantity?

At purchase order price
At invoice price

15. How is the quantity valuated at IV for the materials received if the invoice quantity is greater than the GR quantity?

At purchase order price
At invoice price

16. For which case does the system block a material for a no usage decision made about any inspection lot in non goods receipt based invoice verification?

For the goods receipt concerned
For the purchase order item

17. What happens if an invoice item exceeds the set tolerance limit for amount check?

The item is blocked for payment
The entire invoice is blocked for payment
The item is given blocking reason

18. Based on what does the system check the value for a schedule variance?

Purchase Order Price
Invoice Price
Invoice value
Quantity variance
Days variance

19. The greater the invoice value, the lower the tolerated quantity variance.

True
False

20. What are the features of stochastic blocking?

Threshold value
Percentage
If invoice value is equal to threshold value the probability of a block is equal to the percentage
If invoice value is equal to threshold value the system calculates the probability on a proportional basis
If invoice value is smaller than the threshold value the system calculates the probability on a proportional basis

Answers

1. b	2. a	3. a b c e	4. b	5. b	6. d	7. a	8. a b d e	9. b e	10. b
11. a b c	12. b d	13. b d	14. a	15. a	16. a	17. b c	18. c e	19. a	20. a b c e

Questions

1. What does the system do when you perform the function Reducing Invoices?

Reduce an invoice
Post invoice for the actual quantities and values
Post a credit memo for the amount reduced
Post a debit memo for the amount reduced
Facilitate generation of a letter of complaint to the vendor.

2. A purchase order has been issued for 60 pieces at 5.00UNI/pc. Goods receipt for the purchase order is 40 pieces. He receives an invoice for 60 pieces at the PO price along with a 10% tax.The purchase manager decides that the invoice has to be reduced. How does the system behave if this invoice is reduced?

Vendor account is debited with 220 UNI in the invoice
The input tax is credited with 30 UNI in the invoice
The input tax is debited with 10 UNI in the credit note
The vendor account is credited with 110 UNI in the credit memo.
The clearing account for the invoice is credited with 100 UNI.

3. You have a purchase order for 50 pieces at 20UNI/pc. You receive 30 pieces and an invoice for 50 pieces at 25UNI/pc. You over write the suggested quantity in the invoice verification with the invoice quantity of 50 pieces and also the suggested amount of 600 UNI with 1000 UNI. What kind of partial reduction will the system perform?

Price variance
Quantity variance

4. A vendor is issued a purchase order for 200 pieces at 10 UNI/pc and 10% tax. There was a goods receipt of 140 Pieces. The vendor sends an invoice for 200 pieces at 12 UNI/pc. The Purchase manager decides on a partial reduction with quantity variance. What will be accounting entries for the invoice and credit memo?

Stock account in the invoice document is 300+
Stock account does not get affected.
Input tax in credit memo is 60-
Vendor account in the credit memo is 660+
Vendor account in the credit memo is 440+

5. What entries does the system pass at invoice verification if non- valuated goods receipt is defined for a purchase order with account assignment?

Stock account debited
Consumption account debited
Vendor account credited
GR/IR account debited
GR/IR account credited

6. What can be the possible entries the system can make during invoice verification if a valuated good receipt is defined for a purchase order with account assignment and there is a price variance?

Debit consumption
Credit consumption
Debit GR/IR
Credit GR/IR
Credit Vendor

7. Can the account assignment defined in the purchase order and suggested by the system during invoice verification be changed if valuated goods receipt are defined for the purchase order?

8. When does the system propose current account assignment?

Goods receipt
Invoice Verification

9. Can you inform the vendor the cause of invoice reduction in the letter of complaint while performing Total-Based Invoice reduction?

10. In Total Based acceptance what validations can the system do before deciding that the balance is too large for the invoice to be posted?

First checks whether the variance falls within the defined invoice reduction limit.
First checks whether the variance falls within the small difference.
If the difference is greater than the small difference it checks whether the variance falls within the defined invoice reduction limit.
If the positive difference is greater than the small difference it checks whether the variance falls within the defined invoice reduction limit.
If the invoice reduction limits are set to do not check, the system compares the variance with the acceptance limit.

11. Which costs are entered at item level in the purchase order?

Planned delivery costs
Unplanned delivery costs

12. A purchase order has been issued on a vendor for two materials. 150 units of material A has been ordered at 4 UNI/pc. 20 units of material B has been ordered at 45 UNI/pc. Two deliveries have taken place. In the first delivery the vendor has supplied 50 units of material A and 4 units of material B. In the second delivery the vendor has supplied 75 units of material A and 6 units of material B. The invoices for both the deliveries have been received and posted. He now sends an invoice of 950 UNI for delivery costs for both the deliveries that was not planned. The system has been configured to distribute delivery costs amongst items. How will the cost be apportioned to the material when the invoice is posted?

Material A: 500 UNI
Material A: 380 UNI
Material B: 570 UNI
Material B: 450 UNI

13. A purchase order has been issued on a vendor for two materials. 150 units of material A has been ordered at 4 UNI/pc. 20 units of material B has been ordered at 45 UNI/pc. The vendor has supplied all the materials. The invoice for the supply has been received and posted. He now sends an invoice that includes 875 UNI as freight charges and 125 UNI as custom duty that was not planned. The system has been configured to distribute delivery costs amongst items. How will the cost be apportioned when the invoice is posted?

Stock account for Material A 380 +, Stock account for Material B 570 +
Stock account for Material A 500 +, Stock account for Material B 450 +
Freight clearing 875+
Custom clearing 125 +

14. In customizing for invoice verification how can you configure unplanned delivery costs?

Distribute among the items
Post to separate G/L account

15. In which method does the unplanned delivery cost appear in the purchase order history?

When distributed among items
When posted to separate G/L accounts

16. What are the features of subsequent debit/credit?

Changes total invoice value of a PO item.
Changes total invoice quantity.
Entries can be made only if an invoice has already been posted for the item
Refers to a specific invoice.
Flagged in the Purchase order history

17. Mentioned below are the details for a purchase order:Purchase order: 50 pcs at 2.00 UNI/pcGoodsreceipt: noneInvoice: 50 pcs at 2.00 UNI/pcSubsequent Invoice: 50 pcs = 20.00UNIWhat will be accounting entries when you post the invoice and make the subsequent debit/credit?

Invoice: Vendor Account 100-
Invoice: GR/IR account 100+
Subsequent debit/credit: Stock account: 20+
Subsequent debit credit: GR/IR account 20+
Subsequent debit/credit: Vendor account 20-

18. When you post invoice items without reference to purchase orders where do have the facility for using display variants?

Purchase order reference tab
G/L Account tab
Material tab

19. When you post invoice items without reference to purchase orders in which of the methods is the posting not made to a GR/IR clearing account?

Posting directly to G/L account
Posting directly to a material

20. When you post invoice items without reference to purchase orders on which tab page will you enter the currency?

G/L account
Material
Basic Data
Payment
Detail

Answers

1. b c	2. b c d	3. a	4. a c d	5. b c	6. a b c e	7. b	8. b	9. a	10. b d e
11. a	12. a d	13. a	14. a b	15. b	16. a c e	17. a b d e	18. b	19. a	20. c

Questions

1. When you post invoice items without reference to purchase orders on which tab page can you enter the item data?

G/L account
Material
Basic Data
Payment
Detail

2. What are the features of a Document Parking process?

Saves the data
Assigns a number to the document
Posts the data
Lists document in the purchase order
Deletes header and line items when document is deleted

3. In which of the Document parking methods are the purchase order commitments cancelled out?

Hold document
Park document
Save document as complete

4. In which of the document parking methods is the document taken into account during tax reporting?

Park document
Hold document
Save document as complete

5. Which documents can you park?

Delivery notes
Credit memos
Subsequent debit
Subsequent credit
Invoice

6. Of what is the work item a feature?

Invoice verification
Credit memos
Subsequent debit/credit memos
Document parking

7. What does a user in the completion processor group have to do to end the work flow?

Save the invoice as complete
Delete the invoice
Post the invoice

8. What are the features of a release procedure?

Used for approval for release before the invoice documents are posted.
On release the document gets posted.
On refusal of release the document is deleted.
On refusal the document id returned to invoice verification for changes.
The changed invoice document generates a new work item in the inbox of the person responsible for release.

9. If a vendor has charged a higher price in the invoice what do you enter?

Credit memo
Subsequent debit/credit?

10. What are the features of Invoice reversals?

R/3 system creates a credit memo.
In the accounting entry a price difference account can be posted while dealing with a material with moving average price.
Even part of the invoice gets reversed.
On reversal of a credit memo an invoice is created.
You cannot reverse a reversal document.

11. In which of the following situations can an invoice not get blocked?

Automatically due to variances in an item
By entering a payment block manually
By stochastic blocking

12. Release of blocked invoice for payment deletes the payment block.

True
False

13. What should you do to extend the payment period when you release the invoice?

Make selection
Release manually
Release automatically
Change baseline date for payment
Select blocking procedure

14. Which of the blocking reasons that no longer apply in all invoices that match the selection made gets deleted?

15. Can you manually release items individually in an invoice?

16. What happens if the balance exceeds the tolerance limits in Invoice Verification in the background?

The invoice documents are saved with the items created.
The invoice document must be processed manually later.
The invoice document can be processed in the background again.

17. Can you change the invoice document manually and flag it for Invoice verification in the background again?

18. In which can you not settle delivery costs?

19. In which does the vendor not have to issue an invoice?

20. What happens to the GR/IR clearing account when the invoice quantity is greater than the delivered quantity?

GR/IR clearing account must be maintained manually.
Another goods receipt is expected.
Another invoice is expected.
Another credit memo is expected.
Another return delivery is expected.

Answers

1. a b	2. a b d	3. c	4. a c	5. b c d e	6. d	7. a b c	8. a b d e	9. b	10. a b d e
11. c	12. a	13. d	14. a c d	15. a	16. a b	17. a	18. a b	19. a	20. a b d

Questions

1. What happens when the open item in the GR/IR clearing account is cleared manually for a material with moving average price?

Stock account credited /debited if sufficient stock coverage.
Posting to a price difference account if no stock coverage.
Vendor account debited
Vendor account credited.

2. To what is a chart of accounts assigned?

Each Valuation area
To each company code
To each client
To each plant

3. On what basis is automatic postings done for transactions?

Accounts defined in chart of accounts.
Accounts configured to dependent on valuation area
Accounts configured to depend on debit/credit indicator.

4. On which transaction is the number range for EDI configured?

5. What is the document type for Gross posting?

6. For what can you define in a tax code whether the original document should be posted with a reduced tax or if the tax has to be corrected in the reduction document?

Basic data
Unplanned delivery costs
Invoice reduction
Invoices in foreign currencies

7. In the settings for Bar code entry, to what do you assign a paper document type?

Account assignment
Document type
Company code
Transaction
Plant

8. For what do you define a layout in customization?

Activating direct posting
Choosing an aggregation variant

9. When you set the duplicate invoice check reference as the reference criteria, what does this check validate?

Company code
Vendor
Reference
Document date
Currency

10. Where would you define the probability for blocking in customization?

Manual block
Automatic block
Stochastic block

11. What settings are possible in customizing to enable the system to react to variances based on purchase order and purchase order history?

Only park
Accept or park with tolerances
Accept
Reduce

12. What is associated with message determination settings in customization of Invoice verification?

Release group
Condition tables
Access sequences
Tolerance limits
Requirements

13. What authorizations can you set for each user in Invoice verification?

Company codes in which postings can be made.
Plants in which postings can be made.
The blocking reasons that can be deleted.
Whether variances can be accepted manually without item reference.
Assignment of user to tolerance group.

14. What does the transaction key BSX represent?

GR/IR clearing posting
Inventory Posting

15. Within which area do MM transactions for which you can configure the automatic posting facility occur?

Purchasing management
Materials Requirement Planning
Inventory Management
Invoice Verification
Material Valuation

16. What are the influencing factors for configuration of account determination?

Chart of accounts
Material
Material type
MM transaction

17. What is the key for account determination that enables a differentiation for G/L account assignment depending on material?

Valuation grouping code
Material
Transaction
Chart of accounts
Material Type

18. Valuation grouping codes can correspond to a single chart of account.

True
False

19. Which chart of accounts includes specific requirements pertaining to consolidation?

Country-specific chart of accounts
Group Chart of accounts

20. What can you do if you want to turn off the dependency of account determination function on the valuation area?

Create group chart of accounts
Activate valuation grouping code
Assign materials to a valuation class for each valuation area on the accounting view.
Deactivate valuation grouping code

21. You have activated the valuation grouping code. What must necessarily follow?

You must allow more than one valuation class for a material type.
More than one material type can be allowed for a valuation class.
You must assign a code to each valuation area.
You can assign more than one valuation class to an account category reference.

22. What can be the relationship between the valuation area and the valuation grouping code?

1 to 1
1 to many
Many to 1
Many to many

23. Which one among the following options describes best the relationship between chart of accounts and company code?

1 to 1
Many to 1
1 to many
Many to many

24. What can be the relationship between valuation class and material type?

1 to 1
Many to many
Many to 1
1 to many

Answers

1. a b	2. b	3. a b c	4. a	5. c	6. c	7. b	8. b	9. a c d	10. c
11. a b c d	12. b c e	13. a b c d e	14. b	15. c d e	16. a b c d	17. b e	18. a	19. b	20. d
21. c	22. a c	23. c	24. a b c d

Questions

1. What establishes the relationship between a valuation class and material type?

Valuation grouping code
Account category reference
G/L account
Valuation category

2. What highlights the relationship between material types and G/L accounts?

All materials for a material type can be assigned to a G/L account.
Different material types with all materials within them can be assigned to a G/L account
Two different materials within the same material type can be assigned to different G/L accounts
Group several material types and assign different G/L accounts to different materials within this group.

3. You assign each material type that is subject to quantity-based and value-based inventory management to an account category reference which is mandatory.

True
False

4. What controls the posting to a price difference account?

Material
Valuation class
Account category reference
Valuation grouping code
Transaction key

5. What contains the key for the respective posting transactions?

Transaction key
Value string

6. In which mode can you access the assignments of value strings to goods movements and the breakdown of the vaue strings into transaction keys in Customizing for Inventory management and Physical Inventory?

Mandatory
Optional
Display

7. What are the transaction keys used for the subcontracting item categories?

8. What transaction key is used to post a valuated goods receipt for purchase order items not subject to account assignment?

9. What is value string WA01 defined for ?

Goods receipt of standard and subcontracting purchase order items without account assignment concerning valuated material into stock.
Deliveries without charge
Goods issues
Other goods receipts

10. Which value string is defined for Goods receipt of standard and subcontracting purchase order items without account assignment concerning valuated material into stock?

WE01
WA14
WA01

11. Which valuation string is used for Delivery without charge for material subject to standard price control, with posting date in the previous period and the standard price in the posting period is different to the standard price in the current period?

WE01
WA14
WA01

12. What is the key for account determination that enables a G/L account assignment differentiation for the offsetting entry for an inventory posting.

Valuation grouping code
Chart of accounts
Account grouping
Valuation class

13. For which transaction key in materials Management in the standard system is account grouping active?

14. For which transactions can you change the account grouping?

Invoice verification
Inventory Management

15. The rules that you use to define if the configuration of automatic posting for a posting transaction depends on which of the influencing factors?

Valuation Group code
Material/material type
Account grouping
Chart of accounts
Valuation class

16. From where do the transaction keys for delivery cost postings come?

Purchasing calculation schema
Value string

17. What does the system use for the account assignment category to determine the default account?

Transaction key PRD
Transaction key GBB
Valuation group code
Account grouping
Valuation class

18. What are the characteristics of a Document type for Accounting documents?

Two character alphanumeric code
One number range per document
Cannot assign authorization group
Determines whether net posting is determined for the documents.
Account types that may be used with the document type may be selected when entering documents.

19. What are the features of number assignment for accounting documents from MM?

Configured for each company code
Always linked to the fiscal year
Numbers assigned without gaps
Defines whether number assignment is external or internal
The interval from which the number is assigned.

20. The rules that you use to define if the configuration of automatic posting for a posting transaction depends on which of the influencing factors?

Valuation Group code
Material/material type
Account grouping
Chart of accounts
Valuation class

21. From where do the transaction keys for delivery cost postings come?

Purchasing calculation schema
Value string

22. What does the system use for the account assignment category to determine the default account?

Transaction key PRD
Transaction key GBB
Valuation group code
Account grouping
Valuation class

23. What are the characteristics of a Document type for Accounting documents?

Two character alphanumeric code
One number range per document
Cannot assign authorization group
Determines whether net posting is determined for the documents.
Account types that may be used with the document type may be selected when entering documents.

24. What are the features of number assignment for accounting documents from MM?

Configured for each company code
Always linked to the fiscal year
Numbers assigned without gaps
Defines whether number assignment is external or internal
The interval from which the number is assigned.

Answers

1. b c d	2. a b c d	3. a	4. e	5. b	6. c	7. b d e	8. a	9. c d	10. a
11. b	12. c	13. d	14. b	15. a c e	16. a	17. b d	18. a b d e	19. a c d e	20. a c e
21. a	22. b d	23. a b d e	24. a c d e

Each of SAP MM questions below is ‘True or False’ question. That is you should decide if the statement is correct (True) or not correct (False).

Questions

1. Invoices can be released on item and header level?

2. On a Purchase Order with more than one line item, the different items can have prices (gross price condition) that are on different currencies?

3. Public holidays are specified in the Factory calendar that are link to a specific Purchase Organization?

4. A Material number template can be set per material type?

5. The Quantity & Value update in the material type configuration can be set per Plant?

6. Number ranges for Vendor Masters (set at Account Group) must be either Internal or External – it can not be both?

7. Screen Sequence (which identifies the screen sequence for the display of the header details in the evaluation of the planning run) is set on lot size?

8. Purchase Organization + Purchasing Groups = Purchasing Area?

9. The validity period (start / end) can be entered in a Purchase Order and Purchase Requisition on header level?

10. Transaction “Create PO, Vendor unknown” can be used to create Purchase Orders and Purchase Requisitions?

11. With availability check, the current unrestricted stock can not be excluded from the calculation?

12. Regular Vendor (used in Info Records) is activated per Purchase Organization?

13. Freezing of Book inventory as used in Physical Inventory is only allowed if activated on Plant / S.Loc level?

14. If the posting Block was set for Physical Inventory document, you will not be able to process material movements until the difference is posted?

15. For invoice verification, a default tax code can be set up per company code?

16. When creating Contracts, a Purchase Organization must be specified?

17. One step Transfer postings can done between plants if the plants belong to different company codes?

18. In external service management a service entry sheet is the same as a goods receipt?

19. If the Source List selection is set in the material master then you must maintain a source list for the material?

20. If the Quota Arrangement option is set in a material master then you must maintain a quota arrangement for the material?

21. For valuation, a plant is assigned a chart of accounts?

22. For a Framework requisition (type FO) the validity dates are entered on header level?

23. MRP Area is a grouping of plants?

24. MRP can create reservations?

25. Exchange rates can be changed during invoice verification (ref to PO) but it must be done before the PO number is typed in?

26. Manual postings to stock (GL) accounts can only be made if the current stock quantity is zero?

27. A material type can be configured to allow pipeline or pipeline mandatory?

28. Goods receipt to ‘GR block stock’ for valuated material will create a material document?

29. Only one plant / storage location can be used in one Physical Inventory document?

30. Consignment info records can only be created in the currency of the company?

Answers

1. FALSE – only on header

2. TRUE – Although the overall PO is only in one currency (specified on header) individual items can have prices in different currencies.

3. FALSE — Factory calendar is link to Plant

4. FALSE – It is set for the system

5. TRUE

6. FALSE – it can be both

7. FALSE – on MRP type

8. TRUE

9. FALSE – only in a PO

10. TRUE

11. TRUE — only other stock types can be included/excluded, such as Block stock, QI stock, safety stock, â€¦.

12. FALSE – per plant

13. TRUE

14. FALSE – until the count is entered (not posted)

15. TRUE

16. TRUE (on header level)

17. TRUE – it is known as a inter company transfer

18. TRUE – service entry sheet + acceptance is the same as goods receipt (movement type 101)

19. TRUE

20. FALSE – for quota arrangements the tick on material master only activates the functionality but the use is optional

21. FALSE – the chart of accounts is linked to the company code

22. FALSE – there is a FO type for purchase requisitions but no place to enter validity period. It is normally entered as free text in one of the long text fields

23. FALSE – grouping of Plant + Storage Location

24. FALSE – only planned orders, PR and delivery schedules

25. TRUE

26. FALSE – no manual postings can be made to stock accounts

27. TRUE

28. TRUE – but not an accounting document

29. TRUE – data is on header level

30. FALSE

Each of SAP MM questions below is ‘True or False’ question. That is you should decide if the statement is correct (True) or not correct (False).

Questions

1. The same material (for a specific plant) can be set up for either batch management or split valuation, not both?

2. For MRP to create stock transport requisitions (PR with item category U) a source list must be set up?

3. When creating a Purchase Requisition for a material the price in the PR is from the material master?

4. Source lists can be created for a material group?

5. Planned delivery costs is specified in pricing conditions and can not be changed during invoicing?

6. Field selection can be linked to release indicator (status)?

7. Returnable transport packaging stocks are never valued?

8. Consignment stock can be receipted in block stock?

9. Stock can only go negative if the material is valued as standard price, not moving average price?

10. Reservations that are flagged for deletion can be un-deleted by simply removing the flag?

11. Purchase requisitions that are flagged for deletion can be un-deleted by simply removing the flag?

12. Requirements date on a reservation is specified on header level?

13. If the ‘Shelf live expiration date’ (SLED) is set in the material master but not in the Purchase Order then it will not be checked during Goods Receipt?

14. End User training takes place during the Go-Live and Support phase of a project?

15. SAP Solution Manager provides the methodology through 3 roadmaps – Implementation, Solution Management & Global?

16. A Parked invoice is visible in the PO History?

17. A “Hold document” (invoice) is only visible in PO History if the balance is zero?

18. Automatic Invoice reduction can take place if the vendor specific tolerance is set up. Invoice reduction can only take place for positive differences and not for negative diverences?

19. Subsequent debit / credit will not post to GR/IR account?

20. Unplanned delivery costs will always post either to stock or consumption account?

21. The duplicate invoice check is activated on company code level?

22. Account assignment U can be used in PR and contract but not in Purchase Orders?

23. The same Valuation Grouping code can be linked to multiple plants belonging to different company codes?

24. Configuration takes place during the realization phase?

25. The project definition activity takes place in Blueprint phase?

26. For missing parts check to function, the availability checking must be activated for a material?

27. A message schema contains message types?

28. A Quote can be accepted or rejected?

29. In the material type configuration a setting is available to indicate if the material can be managed as consignment stock?

30. Reservations from production are called manual reservations?

Answers

1. TRUE

2. TRUE – to specify the supplying plant

3. TRUE

4. FALSE – for a material (for a specific plant)

5. FALSE – it is conditions but it can be changed during invoicing (if variances are allowed)

6. TRUE – to indicate what fields in the document is display / mandatory / etc

7. TRUE – only managed on quatity

8. TRUE – all the normal stock types are valid for consignment stock (QI, unrestricted QI)

9. FALSE – moving average or standard

10. FALSE – flagged for deletion can not be reversed

11. TRUE

12. FALSE – item level. The Base date is on header level

13. FALSE – it can EITHER be set in PO or material master

14. FALSE – according to ASAP it takes place in the â€œFinal Preparationâ€ phase

15. TRUE

16. TRUE

17. FALSE – hold invoice not visible in PO history

18. TRUE

19. FALSE

20. FALSE – in config it can be set up to post to another GL account

21. FALSE – indicator in vendor master

22. FALSE — it can be used in some PO example: blanket PO, services (item cat D)

23. TRUE

24. TRUE

25. FALSE – Project Preparation

26. TRUE – it makes use of availability checking

27. TRUE – Used to print documents

28. FALSE – only rejected (rejection indicator)

29. FALSE

30. FALSE – manual reservation are those being created from MM

Questions

1. Which of the following are examples of Organizational elements in SAP?
(more than one answer can be correct)

Company Code
Material
Vendor
Purchase Organization
Plant

2. A material master has been created for material 1234 in Plant 1000. You want to extend the material master to Plant 1100 for Purchasing, Storage and Accounting. Which transaction would you use?
(more than one answer can be correct)

Change Material Master record.
Create Material Master record.
Extend Material Master record.
Display Material Master record.
Maintain Material Master record.

3. You wish to procure a material using a Purchase Order. You wish to take delivery of the material at different times. A graduated discount scale exists for the material. How do you proceed if you wish to take advantage of the discount arrangement?
(Only one answer is correct)

Enter several order items with the same material number and different delivery dates.
Enter one order item with the material number and assign the material to different accounts.
Enter an order item with the material number and create a number of schedule lines.
Enter a number of purchase orders for the material and specify different delivery dates.
Enter an order item with the material number and in the Purchase order header text field you specify the delivery dates and discount scales.

4. To view the most up to date planning data (available stock, orders, reservations, etc.) on a material, use the:
(more than one answer can be correct)

Stock Overview report.
List display of material and accounting documents.
MRP list.
Stock Requirement list.
Standard Analysis for a material

5. A material forecast can be used by the following MRP types:
(Only one answer is correct)

Manual Reorder point planning.
Automatic reorder point planning.
Forecast based planning.
Time phased planning.
Storage location MRP

6. Materials planning can be set to automatically generate:
(more than one answer can be correct)

Contracts.
Purchase Requisitions.
Purchase Orders.
Planned Orders.
Delivery Schedules.

7. The following are lot sizing rules available for SAP R/3:
(more than one answer can be correct)

Fixed lot size.
Replenish to maximum stock level.
Weekly lot size.
Daily lot size.
Economic order quantity.

8. Purchase Information records can be created or updated from:
(more than one answer can be correct)

Purchase Requisitions.
Purchase Orders.
Quotations.
Contracts.
Source Lists.

9. Which of the following apply to Purchase Orders?
(more than one answer can be correct)

The vendor must be specified in the Purchase Order Header.
All materials on a purchase order must be procured through the same purchasing group.
All materials on a purchase order must be of the same material group.
Discounts and surcharges can be maintained in the document header.
Discounts and surcharges can be maintained at line item level.

10. Which of the following is an Account Assignment category?
(more than one answer can be correct)

Material Group.
Purchase Requisition.
Sales Order.
Release Code.
G/L Account

11. Which of the following are Item Categories?
(more than one answer can be correct)

Consignment.
Service.
Manufacturing.
Cost Centre.
Subcontracting.

12. Which of the following documents can be subject to release (approval) procedure?
(more than one answer can be correct)

Planned Order.
Purchase Requisition.
Scheduling Agreement.
Purchase Order.
RFQ.

13. In Source lists the following can be sources of supply:
(more than one answer can be correct)

Vendor.
Contract.
Scheduling Agreement.
Quotation.
Quota Arrangement.

14. With automatic source determination, in which sequence does the SAP R/3 system search for possible sources of supply?
(Only one answer is correct)

Source List, Quota Arrangement, Contract, Information Record.
Quota Arrangement, Contract, Information Record, Source List.
Quota Arrangement, Source List, Contract, Information Record.
Source List, Contract, Quota Arrangement, Information Record.
None of the above.

15. Which of the following documents can be printed in SAP?
(more than one answer can be correct)

RFQ.
Purchase Order.
Service Entry Sheet.
Purchase requisition.
Contract.

16. Which of the following document types can appear in the purchase order history for a purchase order line item?
(more than one answer can be correct)

Another purchase order.
A goods receipt material document.
A service entry sheet.
An invoice.
A release procedure.

17. In which ways can purchase requisitions be created?
(more than one answer can be correct)

From contracts.
From source lists.
From material requirements planning.
Manually.
From delivery schedules.

18. A vendor has agreed to give your company a discount on all purchases during the festive season. What would be the quickest way of specifying this discount?
(Only one answer is correct)

Maintain the pricing conditions in all information records with the vendor to indicate the discount.
Maintain the pricing condition in all contracts with the vendor to indicate the discount.
Maintain the pricing conditions in the vendor master record to indicate the discount.
Maintain all source lists that uses the vendor to indicate the discount.
Maintain extended conditions against the vendor to indicate the discount.

19. A purchase order has been placed with a vendor for 100 pieces of material 1234. An over delivery tolerance of 5% has been specified for the material. The vendor has already delivered 20 pieces of material 1234 against the purchase order. When posting the next goods receipt against the purchase order, the SAP system will propose the following quantities of material 1234 for goods receipt:
(Only one answer is correct)

0 pieces.
85 pieces.
20 pieces.
100 pieces.
80 pieces.

20. A purchase order has been placed with a vendor for 100 pieces of material 1234. An over delivery tolerance of 5% has been specified for the material. The vendor has already delivered 95 pieces of material 1234 against the purchase order. The delivery complete indicator has been set for the material in the purchase order. When posting the next goods receipt against the purchase order, the SAP system will propose the following quantities of material 1234 for goods receipt:
(Only one answer is correct)

0 pieces.
100 pieces.
10 pieces.
5 pieces.
No goods receipt will be allowed against the purchase order.

21. You want to create a purchase order for external services. At the purchase order line level:
(Only one answer is correct)

The account assignment category for Cost Centres or Orders must be used.
The item category for services must be specified.
The account assignment category for services must be specified.
The item category unknown must be specified.
The account assignment category for text items must be specified.

22. Purchasing pricing conditions can be maintained in:
(more than one answer can be correct)

Contracts.
Purchase orders.
Source lists.
Information records.
Quota Arrangements.

23. Reservations can be created for:
(more than one answer can be correct)

Goods receipt for purchase order.
Goods receipt without a purchase order.
Goods issue to a cost centre.
Scrapping.
Transfer of stock from quality inspection to unrestricted stock.

24. Stocks can be withdrawn from the stores for consumption to a cost centre:
(Only one answer is correct)

From quality inspection stock.
From blocked stock.
From goods receipt blocked stock.
From unrestricted use stock.
From In-Transit stock.

25. Normal stock items that are received with reference to a purchase order can be received into:
(more than one answer can be correct)

Quality inspection stock.
Block stock.
Goods receipt block stock.
Unrestricted use stock.
In-Transit stock.

26. Which of the following stocks belong to a vendor, but are stored on your company’s premises?
(more than one answer can be correct)

Materials provided to a sub contractor.
Vendor consignment stock.
Returnable transport packaging.
Block stock.
Stock in transit.

27. Which of the following stock types can be counted through Physical Inventory procedure?
(more than one answer can be correct)

Unrestricted use stock.
Block stock.
Quality Inspection stock.
Vendor consignment stock.
In-transit stock.

28. A cost centre has reserved a quantity of a stock item for issue. When issuing the stock with reference to the reservation, the following quantity is proposed:
(Only one answer is correct)

Total available plant stock for the material.
Total available storage location stock for the material.
(a) or (b), whichever is the smallest.
Total reserved quantity on the reservation.
Open quantity on the reservation (Reserved, but not issued).

29. Which of the following cab possibly influence the valuation price of a moving average priced material?
(more than one answer can be correct)

Goods receipt for a purchase order.
Goods Issue to a cost centre.
Invoice verification against a purchase order.
Stock transfer between two storage locations in the same plant.
Transfer posting from unrestricted use stock to quality inspection.

30. Variants can be used to:
(Only one answer is correct)

Define default report formats such as column width and sort sequence.
Save reports.
Automatically execute reports.
Combine multiple reports into a summarized report.
Store user defined selection criteria for reports and analysis.

Answers

1. a d e	2. b	3. c	4. c	5. b c d	6. b d e	7. a b c d e	8. b c d	9. a b e	10. c
11. a b e	12. b c d e	13. a b c	14. c	15. a b c e	16. b c d	17. c d	18. e	19. e	20. a
21. b	22. a b d	23. b c	24. d	25. a b c d	26. b c	27. a b c d	28. d	29. a c	30. d

Questions

1. The following are examples of characteristics in the LIS:
(more than one answer can be correct)

Plant.
Material.
Order quantity.
Month.
Total stock value.

2. In the SAP system a user can operate in the following hierarchies.
(more than one answer can be correct)

Service level.
Application level.
Main menu level.
Month.
Total stock value.

3. In cross plant procurement a purchase organisation procures material and services for:
(Only one answer is correct)

Several purchasing groups.
Multiple plants belonging
Multiple plants belonging to the same company code.
A single plant belonging to different company codes.
One specific plant.

4. After a material master record has been created:
(more than one answer can be correct)

Only the views created can be displayed.
Information in new views can be added by changing the record.
The material number cannot be changed.
All information is stored at plant level.
The material type is displayed in the Basic data view.

5. The material type will determine the following?
(more than one answer can be correct)

Which views can be maintained.
The procurement type allowed for the material.
The valuation class.
The short text description.
All of the above.

6. The following terminology applies to the classification system:
(more than one answer can be correct)

Object value.
Class.
Item.
Object.
Characteristic value.

7. The main aim of materials planning is to determine:
(Only one answer is correct)

The total sales figures for a given period.
The buyers responsible for ordering materials.
The difference between ordered quantities and consumption.
The requirement of specific quantities of materials at specific times.
The quantity of material required in order to make a profit.

8. Once a planned order is generated by materials planning:
(Only one answer is correct)

It can only be converted in to a production order.
It can be converted into a purchase order.
It can only be converted into a purchase requisition.
It can be converted into a purchase requisition or purchase order.
It can be converted into a purchase requisition or production order.

9. Which of the following are true about Consumption Base Planning?
(more than one answer can be correct)

Future requirements are calculated from past consumption values.
Unforeseen consumption activity is covered by safety stock.
It is useful for A type materials (in the ABC analysis of materials).
It is assumed that the requirements will fluctuate.
It is particularly applicable to internally procured materials.

10. Your planning department is using a Forecast Model for materials planning. It has been established that while demand for the particular material is projected to increase steadily as market share is increased, the fluctuating tourist demand will affect the overall requirements. Which forecast model will best address this requirement?
(Only one answer is correct)

The Constant model.
The Constant trend model.
The Seasonal trend model.
The Fluctuating trend model.
The Seasonal model.

11. In backward scheduling for external procurement:
(Only one answer is correct)

The GR processing time is calculated in calendar days.
The planned delivery time is calculated in work days.
The planned delivery time is set at plant level.
The PO processing time is material specific.
None of the above.

12. Which of the following statements are true with regard to RFQ’s and Quotations?
(more than one answer can be correct)

Each RFQ and quotation must have a separate number.
An RFQ can be created manually or with reference to purchase order.
By comparing vendor quotations, the system can determine a ranking list.
Conditions attached to quotations can be saved as info records.
Unsuccessful quotations can automatically be rejected.

13. In the SAP system, the reference document used in the purchasing cycle is the:
(Only one answer is correct)

Purchase requisition.
Info record.
Source list.
Purchase Order.
None of the above.

14. Which of the following statements are true about SAP purchasing documents?
(more than one answer can be correct)

All purchasing documents have header items and line items.
Purchase requisitions cannot be printed.
An account assignment category must be entered for a consumable material.
The item category defines which process is used to procure a material.
A vendor cannot be assignment to a purchase requisition.

15. Which of the following statements apply to release procedures?
(more than one answer can be correct)

Only purchase requisitions, purchase orders, RFQ’s and contracts can be blocked.
Blocked purchase orders can be sent to vendors but the order cannot be receipted.
More than one user may be required to release the document.
Blocked documents can be released collectively or individually.
Release purchase requisitions can be printed.

16. Which of the following apply to conditions?
(More than one answer can be correct)

An info record, quotation and outline agreement conditions are master conditions.
Conditions are item specific.
Master conditions can be set for a future date.
Conditions determine the effective price of a material.
A special anniversary discount from a vendor could be an extended condition.

17. In SAP purchasing contracts, which of the following statements are true?
(More than one answer can be correct)

A value contract has a validity period but a quantity contract has not.
Contracts can only be created referencing an RFQ, another contract or requisition.
Item category M (material unknown) cannot be used for value contracts.
When creating a release order, item categories M and W must be deleted.
A centrally agreed contract can be used to negotiate better prices from a vendor.

18. As of SAP release 4.0, the following are true for scheduling agreements:
(Only one answer is correct)

JIT scheduling must be used for time critical materials.
Schedule lines can be created automatically via MRP.
With agreement type LPA, the delivery schedule cannot be changed.
You are liable for all costs of a cancelled delivery in the trade off zone.
Account assignment categories must be determined in scheduling agreements.

19. Source lists can be maintained in the following ways:
(More than one answer can be correct)

Manually.
While creating a contract.
Automatically.
With reference to a purchase order.
From another source list.

20. If a source list is flagged as mandatory in the material master record:
(more than one answer can be correct)

All materials purchased in the same plant require source lists.
A material can be purchased without a source list if a contract exists.
The material can only be procured from vendors in the source list.
The material can be purchased from any vendor as long as a source list exists.
A requisition for the material can be created without a source list.

21. Your organisation has purchasing agreements with more than one supplier of a particular material. When using automatic source determination on SAP system:
(Only one answer is correct)

A quota arrangement will determine the cheapest source.
Internal procurement cannot be supported with quota arrangements.
The vendor selected by the quota arrangement has the highest quota rating.
Manually created requisitions can be split if the lot sizing key ES is set.
Quota arrangements take precedence over other purchasing documents.

22. Your system is configured to support your buying department in automatic source determination. Which of the following statements are true?
(Only one answer is correct)

A material master record must exist for a source to be determined.
A vendor cannot be used if it is blocked in the source list.
A quota arrangement, source list or outline agreement must exist.
If the regular vendor is set in customising, this vendor can only be used.
None of the above.

23. Purchase requisition 0100000023 has been created. You wish the system to convert this requisition automatically into a purchase order. After running the transaction you receive an error. What are the possible reasons for the error.
(more than one answer can be correct)

A vendor has not been assignment to the requisition.
The requisition is blocked at header level.
The automatic PO indicator has not been set in the source list.
The assigned vendor is blocked in the source list.
A material master record for this material does not exist.

24. A purchase order can be created on the SAP system:
(more than one answer can be correct)

Independently of any other purchasing documents.
Only if a requisition, outline agreement, or quotation exist on the system.
As a release order if it created with reference to a contract.
Without entering a purchasing group if a vendor master exists.
By converting a requisition by a planning run.

25. When creating a vendor master record, the account group determines, among other things:
(more than one answer can be correct)

Whether internal or external number assignment is required.
Which fields must be entered in the selected views.
The material you can purchase from this vendor.
Which partner roles are valid with this vendor.
The maximum order quantity you can place with the vendor.

26. When creating a purchase order for a material with a material master record:
(more than one answer can be correct)

The net price will be suggested from the accounting view.
It is not necessary to enter a purchasing group/
A stock transport order can be created if the material is made by your company.
The short text and material group do not have to be manually entered.
The plant or plants will be suggested automatically by the system.

27. In the SAP system, which of the following activities are covered by inventory Management?
(more than one answer can be correct)

Goods issues.
Goods Receipts.
Reservations.
Consignment.
Subcontracting.

28. A delivery arrives at your warehouse for which no purchase order exists. In the SAP system, which of the following options are available to you:
(Only one answer is correct)

Depending on the movement type, the system can generate a purchase order.
The item can only be received if the goods are non valuated.
You have to return the goods as a PO must be referenced with a goods receipt.
Receive the goods to block stock if the value is indicated on the delivery note.
The goods are received into GR blocked stock.

29. A service master record contains the following:
(more than one answer can be correct)

A material master number.
Text.
A base unit of measure.
Conditions.
A valuation class for account determination.

30. A service entry sheet can be captured against:
(more than one answer can be correct)

Purchase requisition.
Outline agreement.
Purchase Order.
Master Service Schedule.
Invoice.

Answers

1. a b d	2. b c e	3. c	4. a c	5. a b c	6. b d e	7. d	8. e	9. a b	10. c
11. e	12. c d e	13. d	14. b c d	15. a c d	16. a c d e	17. d e	18. b e	19. a b c e	20. c e
21. e	22. e	23. a d e	24. a c e	25. b c	26. c d	27. a b c d	28. a	29. b c e	30. c

Questions

1. What purpose does invoice verification serve in materials management?

It allows invoice that do not originate in materials procurement to be processed.
Completes the materials procurement process
Handles the payment
Allows credit memos to be processed
Handles the analyses of invoices.

2. What are the tasks of invoice verification?

Entering invoices and credit memos received.
Checking the accuracy of invoices
Executing the account posting resulting from invoice
Updating open items and material prices
Checking invoices that were blocked.

3. What is the process of invoice verification?

Purchase order, service or GR referenced for incoming invoice.
Invoice items suggested by the system against referenced document
Corresponding automatic account postings carried out.
Payment proposal list for vendor generated.

4. What are the ways in which invoice postings are possible?

Manual posting
Automatically through electronic transfer
Evaluated receipt settlement
Invoicing plan
Consignment settlement

5. What happens when an invoice is posted?

Material master always updated.
Purchase order history updated
Individual line items posted to appropriate accounts
MM invoice document created if necessary.
FI document always created.

6. What happens to accounting entries when an invoice is posted?

GR/IR account debited, vendor account credited.
GR/IR account credited, vendor account debited.

Stock account Rs. 360+, vendor account Rs. 360-
Stock account Rs. 440+, vendor account Rs. 440-
Stock account Rs. 440+, vendor account Rs. 360-
Stock account Rs. 360+, vendor account Rs. 440-
Stock account Rs.0, vendor account Rs. 80-

8. From where does the system pick the default quantity of an item when you post invoice receipt?

Invoice
Purchase order
Purchase order history
System settings
Vendor master

9. During invoice verification the system picks the rate at which tax is calculated from the vendor master record.

True
False

10. Which of the following does the system copy from the purchase order during invoice verification entry?

Purchase order number
Tax amount
Currency
Vendor
Bank information

11. From where can the terms of payment be an input for invoice verification?

User entry
Purchase order
Purchase order history
Vendor master
Material master

12. An invoice can refer to various objects.

True
False

13. Where do you enter the delivery note number during invoice verification entry?

Transaction area
Header area
Allocation area
Vendor Data area
The balance area

14. What can you enter in the Header area during invoice verification entry?

Document date
Purchase order number
Invoice amount
Bill of lading number
Tax information

15. What do you enter in the allocation area?

Whether you want to enter an invoice.
Whether you want to enter a credit memo.

16. Can all deliveries or services provided by a vendor be settled in a single invoice?

17. What operations can you do on an Item list in the invoice verification procedure?

Change layout in customizing
Sort
Search
Delete items not selected

18. What are the features of Purchase-order-Based Invoice Verification?

All items in Purchase order are presented.
Invoice is matched using delivery note number.
The invoice quantity should not be greater than the actual delivered quantity.
Suggested quantity is the difference between total delivered quantity and total invoice quantity.

True
False

20. In which type of invoice verification is it not possible to post an invoice before the first goods receipt?

GR-Based IV
PO-Based IV

21. In GR-based IV can you reassign invoices from one goods receipt to another?

22. Which of the functions are not associated with invoice verification?

Environment information
Simulate postings
Communication with vendor
Error Log
Hold document

23. What validations does the system do to get the tax figure if the tax amount is not input?

The system checks the tax code for the item from the PO.
It validates whether calculate tax has been activated.
If the system cannot determine a tax code for an item it uses the one that was last used.
It does not permit for change of item tax codes in the item list.
The system calculates the tax base for each tax code from the amounts and tax codes of the individual items.

24. In which kind of posting method in IV is the cash discount amount not credited to the stock or cost account?

Gross Posting
Net posting

25. What controls the posting of invoice as gross or net?

Item category
Document type

26. You have a purchase order for 25 pcs a 4 Rs / pc. All goods were received. You have also received from the vendor an invoice for the 25 pcs with a tax of 5%. There is a cash discount of 10 %. What will be the accounting document during invoice verification?

Input tax will be 5+ in Gross Posting
Input tax will be 4.5+ in net Posting
Stock account will be 10- in Gross posting
Stock account will be 10- in Net posting
Non operating result account will be 10- in Gross posting

27. To which account does the cash discount amount get posted in Net posting?

Non-operating result
Cash discount clearing

28. How can postings be done in invoice verification for a purchase order in foreign currency?

Fixed exchange rate at GR and IV.
Current exchange rate at GR and IV
Current exchange rate cannot be changed at IV.
Exchange rate differences can occur
Exchange rate difference postings are Customization based.

29. What validations does the system do during invoice verification?

The system checks only those invoices where tolerance limits are set for variances customizing.
If the variance is not within tolerance the system displays a message.
If an upper tolerance limit is reached the system blocks payment for the entire invoice when you post it.
For blocked invoices, the field “Payment block” is filled in the vendor line item in the MM invoice document.
The blocked invoice must be released separately before it can be paid.

30. Under what situation does the system compares the ratio of PO quantity(in PO price units) / PO quantity (in PO units), invoice quantity (in PO price units / invoice quantity (in PO units)?

Goods receipt before invoice receipt
Invoice receipt before goods receipt.

Answers

1. a b d	2. a b c d e	3. a b c d	4. a b c d e	5. b c e	6. a	7. d	8. c	9. a	10. c d
11. a b	12. a	13. c	14. a c e	15. a	16. a	17. a b c d	18. a b d	19. b	20. a
21. b	22. c	23. a b c e	24. a	25. b	26. d	27. a	28. a b d e	29. b e	30. b

Questions

1. During the check of invoices with which of the following variances does the system perform Date variance?

Quantity Variance
Price variance
Purchase order price quantity variance

2. The initial Stock of a material is 200 pieces. There is a purchase order for 100 pieces at Rs. 0.75. The 100 pieces are received. An invoice is received for 100 pieces at Rs 0.80 per piece. What are the effects of the above at invoice verification?

If the material is valuated at a standard price of Rs 1, the stock account will be 5+.
If the material is valuated at a moving average price of Rs 1, the stock account will be 5+.
If the material is valuated at a moving average price of Rs 1, the material master record reflects the moving average price at Rs 0.92.
If the material is valuated at a standard price of Rs 1, the price difference expense account will be 5+.
If the material is valuated at a standard price of Rs 1, the stock price difference income account will be 5+.

3. There is a purchase order for 100 pieces at Rs. 0.80. The 100 pieces are received. An invoice is received for 100 pieces at Rs 0.75 per piece. However at the time of receipt of invoice the stock of the material is only 30.What are the effects of the above at invoice verification?

Stock account is 5-
Stock account is 1.5-
Stock account is 3.5-
Price difference account is 3.5-
Price difference account is 1.5-

4. How is the quantity that has already been invoiced valuated at goods receipt if the invoice is posted before goods receipt and the subsequent GR quantity is greater than the invoice quantity?

At purchase order price
At invoice price

5. How is the quantity valuated at IV for the materials received if the invoice quantity is greater than the GR quantity?

At purchase order price
At invoice price

6. For which case does the system block a material for a no usage decision made about any inspection lot in non goods receipt based invoice verification?

For the goods receipt concerned.
For the purchase order item

7. What happens if an invoice item exceeds the set tolerance limit for amount check?

The item is blocked for payment
The entire invoice is blocked for payment
The item is given blocking reason

8. Based on what does the system check the value for a schedule variance?

Purchase order Price
Invoice Price
Invoice value
Quantity variance
Days variance

9. The greater the invoice value, the lower the tolerated quantity variance.

True
False

10. What are the features of stochastic blocking?

Threshold value
Percentage
If invoice value is equal to threshold value the probability of a block is equal to the percentage.
If invoice value is equal to threshold value the system calculates the probability on a proportional basis.
If invoice value is smaller than the threshold value the system calculates the probability on a proportional basis.

11. What does the system do when you perform the function Reducing Invoices?

Reduce an invoice
Post invoice for the actual quantities and values
Post a credit memo for the amount reduced
Post a debit memo for the amount reduced
Facilitate generation of a letter of complaint to the vendor.

12. A purchase order has been issued for 60 pieces at 5.00UNI/pc. Goods receipt for the purchase order is 40 pieces. He receives an invoice for 60 pieces at the PO price along with a 10% tax.The purchase manager decides that the invoice has to be reduced. How does the system behave if this invoice is reduced?

Vendor account is debited with 220 UNI in the invoice.
The input tax is credited with 30 UNI in the invoice.
The input tax is debited with 10 UNI in the credit note.
The vendor account is credited with 110 UNI in the credit memo.
The clearing account for the invoice is credited with 100 UNI.

13. You have a purchase order for 50 pieces at 20UNI/pc. You receive 30 pieces and an invoice for 50 pieces at 25UNI/pc. You over write the suggested quantity in the invoice verification with the invoice quantity of 50 pieces and also the suggested amount of 600 UNI with 1000 UNI. What kind of partial reduction will the system perform?

Price variance
Quantity variance.

14. A vendor is issued a purchase order for 200 pieces at 10 UNI/pc and 10% tax. There was a goods receipt of 140 Pieces. The vendor sends an invoice for 200 pieces at 12 UNI/pc. The Purchase manager decides on a partial reduction with quantity variance. What will be accounting entries for the invoice and credit memo?

Stock account in the invoice document is 300+
Stock account does not get affected.
Input tax in credit memo is 60-
Vendor account in the credit memo is 660+
Vendor account in the credit memo is 440+

15. What entries does the system pass at invoice verification if non- valuated goods receipt is defined for a purchase order with account assignment?

Stock account debited
Consumption account debited
Vendor account credited
GR/IR account debited
GR/IR account credited

16. What can be the possible entries the system can make during invoice verification if a valuated good receipt is defined for a purchase order with account assignment and there is a price variance?

Debit consumption
Credit consumption
Debit GR/IR
Credit GR/IR
Credit Vendor

17. Can the account assignment defined in the purchase order and suggested by the system during invoice verification be changed if valuated goods receipt are defined for the purchase order?

18. When does the system propose current account assignment?

Goods receipt
Invoice Verification

19. Can you inform the vendor the cause of invoice reduction in the letter of complaint while performing Total-Based Invoice reduction?

20. In Total Based acceptance what validations can the system do before deciding that the balance is too large for the invoice to be posted?

First checks whether the variance falls within the defined invoice reduction limit.
First checks whether the variance falls within the small difference.
If the difference is greater than the small difference it checks whether the variance falls within the defined invoice reduction limit.
If the positive difference is greater than the small difference it checks whether the variance falls within the defined invoice reduction limit.
If the invoice reduction limits are set to do not check, the system compares the variance with the acceptance limit.

21. Which costs are entered at item level in the purchase order?

Planned delivery costs
Unplanned delivery costs

22. A purchase order has been issued on a vendor for two materials. 150 units of material A has been ordered at 4 UNI/pc. 20 units of material B has been ordered at 45 UNI/pc. Two deliveries have taken place. In the first delivery the vendor has supplied 50 units of material A and 4 units of material B. In the second delivery the vendor has supplied 75 units of material A and 6 units of material B. The invoices for both the deliveries have been received and posted. He now sends an invoice of 950 UNI for delivery costs for both the deliveries that was not planned. The system has been configured to distribute delivery costs amongst items. How will the cost be apportioned to the material when the invoice is posted?

Material A: 500 UNI
Material A: 380 UNI
Material B: 570 UNI
Material B: 450 UNI

23. A purchase order has been issued on a vendor for two materials. 150 units of material A has been ordered at 4 UNI/pc. 20 units of material B has been ordered at 45 UNI/pc. The vendor has supplied all the materials. The invoice for the supply has been received and posted. He now sends an invoice that includes 875 UNI as freight charges and 125 UNI as custom duty that was not planned. The system has been configured to distribute delivery costs amongst items. How will the cost be apportioned when the invoice is posted?

Stock account for Material A 380 +, Stock account for Material B 570 +
Stock account for Material A 500 +, Stock account for Material B 450 +
Freight clearing 875+
Custom clearing 125 +

24. In customizing for invoice verification how can you configure unplanned delivery costs?

Distribute among the items
Post to separate G/L account

25. In which method does the unplanned delivery cost appear in the purchase order history?

When distributed among items
When posted to separate G/L accounts

26. What are the features of subsequent debit/credit?

Changes total invoice value of a PO item.
Changes total invoice quantity.
Entries can be made only if an invoice has already been posted for the item
Refers to a specific invoice.
Flagged in the Purchase order history

27. Mentioned below are the details for a purchase order:Purchase order: 50 pcs at 2.00 UNI/pcGoods receipt: noneInvoice: 50 pcs at 2.00 UNI/pcSubsequent Invoice: 50 pcs = 20.00UNIWhat will be accounting entries when you post the invoice and make the subsequent debit/credit?

Invoice: Vendor Account 100-
Invoice: GR/IR account 100+
Subsequent debit/credit: Stock account: 20+
Subsequent debit credit: GR/IR account 20+
Subsequent debit/credit: Vendor account 20-

28. When you post invoice items without reference to purchase orders where do have the facility for using display variants?

Purchase order reference tab
G/L Account tab
Material tab

29. When you post invoice items without reference to purchase orders in which of the methods is the posting not made to a GR/IR clearing account?

Posting directly to G/L account
Posting directly to a material

30. When you post invoice items without reference to purchase orders on which tab page will you enter the currency?

G/L account
Material
Basic Data
Payment
Detail

Answers

1. a b c	2. b d	3. b d	4. a	5. a	6. a	7. b c	8. c e	9. a	10. a b c e
11. b c	12. b c d	13. a	14. a c d	15. b c	16. a b c e	17. b	18. b	19. a	20. b d e
21. a	22. a d	23. a	24. a b	25. b	26. a b e	27. a b d e	28. b	29. b	30. c

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